POSITION:   Proposal Coordinator

COMPANY: Ballard Spahr LLP

LOCATION:  Philadelphia, PA


Ballard Spahr LLP has a terrific opportunity for a talented Proposal Coordinator to join the Ballard Spahr marketing and business development team. The primary responsibility is the preparation and delivery or pitches/proposals/RFPs. This role reports to the Proposal Manager and interacts with attorneys, directors of practice management, Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects.


The chosen candidate will be responsible for the following:

  • create and prepare responses as well as follow-up and track status of all proposal submissions
  • maintain proposal milestones schedules
  • prepare RFQ/RFP responses and complete required forms
  • synthesize materials into a final client ready package
  • conduct and gather market, competitor and target intelligence
  • maintain experience database including practice and matter descriptions and charts
  • work with departments/teams to ensure their timely contributions to proposals and help those departments improve the content they contribute to business development projects

This individual will be an important part of our Marketing and Business Development team. The incumbent must be incredibly service-minded with a penchant for processes and problem solving, and have the ability to work independently and maintain a focus on priorities while meeting strict deadlines. A collaborative, consultative, inclusive working style is paramount. Similarly, relationships and the ability to quickly grasp the subtler elements of the firm’s culture are essential. A strong sense of urgency and eye for detail are required.

Required Experience

A bachelor’s degree, preferably with course work in marketing, business, communications and/or writing with 3+ years' experience in a law firm or other professional services firm plus a strong proficiency with Microsoft Office Suite and a basic understanding of systems in general are required. Previous proposal writing experience strongly preferred. Diverse candidates are encouraged to apply.


Resume, cover letter and salary requirements are required.

Ballard Spahr is not accepting resumes from search firms for this position.

Excellent compensation, a comprehensive benefits package and a generous paid time off program is offered. For immediate consideration, please visit http://www.ballardspahr.com/Careers.aspx and apply online.


Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law

Posted:  8/12/20

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